In the age of Dropbox, Microsoft 365, and other similar remote work management technologies, is your business still using VPNs, FTP servers and RDP servers?

These old solutions are gradually becoming obsolete. These are no longer being taught in colleges or universities. Even those who are studying IT no longer cover these topics anymore.

These old hardware and software solutions are confusing and frustrating. They’re frustrating to your employees who want to get the work done as fast and as best as they can.

  1. Employee productivity suffers.

With these old technologies, you have to open tickets to be able to do the simplest things. Because these are unreliable, your teams waste a lot of time going around them, taking the data out of the proper places where it’s backed up and protected and then moving it into their personal storage where it also becomes exposed to security and privacy threats. VPN blockers may also exist, which can prevent you from accessing content.

VPNs can also slow down internet speed and you might also experience some connection drops, which can create privacy and security issues.

If your business has reporting requirements, you will not be able to track uploads to the system. If a problem with data breach happens, you will not be able to determine the cause of the problem.

For those who use servers, productivity might also suffer when they go down because your team will not be able to do their job.

Old systems lack the communication and collaboration tools a business needs to make work processes efficient. Document sharing is complicated. No one person is capable of updating the document because it’s not shared correctly. You’d have multiple copies of that document floating around the organization in everybody’s inbox and it will create a lot of confusion because you can’t track who updates it.

  1. You become exposed to security risks.

You can potentially lose valuable company data and assets with VPNs and other old hardware and software solutions. Old technologies don’t protect you from data theft. A CryptoLocker virus can destroy your data. Some VPNs also keep track of your online activities, which can pose privacy threats.

With VPNs, you need better security to protect your safety and privacy. They’re costly, difficult to configure, and they’re not built for all devices.

As for FTP solutions, they also lack security and data encryption. It’s not a secure way to transfer data because everything is shared in plain text. This means hackers will be able to see sensitive information like usernames or passwords.

  1. You spend more.

Old hardware and software technologies are costly. You have to pay for expensive servers, software and other tools. You spend a lot of money on maintaining, operating, and purchasing servers. A lot of these costs are capital expenses that are amortized over the years.

You need to pay not only for the technology itself, but also for the technical staff who will operate and maintain them. You would also need disaster recovery solutions to protect your data.

  1. Training is complicated.

Training and onboarding are complicated when you use outdated technologies. In schools and universities today, they no longer use tools that involve VPNs, FTP servers, and RDP servers. They use modern technologies like Dropbox,, Microsoft 365 and Google Drive. If you ask your employees to use old technologies, it will create confusion and they will likely think your business is antiquated and unstable. They will also struggle with learning how to use them.

Having servers with disaster recovery systems, with redundant hard drives, redundant network cards, and redundant paths to the internet complicates the IT environment.

Training becomes difficult when you’re using a lot of old, complicated systems. It also becomes hard to standardize. This is going to add more burden to your team, instead of simplifying the learning process so they can focus more on getting their important tasks done.

  1. You’d need more staff.

Support costs are higher when your business is using outdated remote work solutions. You need to have a support team who will make sure that all systems are running smoothly and provide the level of support that end-users need.

If you don’t have in-house support or IT team, you may have to outsource a managed service provider or technology consultant.

Remote Work Management Software Improves Your Bottom Line While Making Your Team’s Life Easier

If you want your remote team to reach peak productivity while working from anywhere, you’ll need a remote work management software that offers tools for communication, collaboration, and clarity. A remote work solution makes much of the old hardware and software solutions that are hard-to-use, confusing, and less reliable than the modern solutions irrelevant.

The right remote work management software addresses the challenges that businesses face when managing the digital workplace: miscommunication or lack of communication, tracking work and files, keeping employees engaged, and improving accountability.

Never be scared that your business could fail due to lower profits and increased security risks. The best remote work software options eliminate these issues and they’re continuously evolving to meet the changing needs of businesses. Be confident in the future of your business’s ability to grow and be productive with a remote workforce and reliable remote work management software.

To get help with finding the right remote work management software for your business, schedule a call with us.

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How to Get Microsoft 365 Set Up Right


Prepare your business to go remote and discover: 

  • How to easily understand user permissions 
  • The importance of developing and maintaining an organizational chart
  • Different types of user “access” and why you may choose one over another

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