Remote work has been on the rise for a few years now. 58.6% of the US workforce are remote workers.
Technology has caught up to our work lifestyle, but there are still concerns with productivity when working remotely.
If you’re looking for ways to keep your stay engaged and organized while working from home, you’ve come to the right place.
We’ve put together an article on how to host productive remote meetings for your employees. This will help you stick to the subject, keep employees engaged and help your remote structure.
Choosing Your Software
It is important to choose user-friendly software. This not only affects your staff but the daily runnings of your business. Zoom meetings have become popular; however, it may not have the tools you need for your business.
Choosing the right software can be difficult if you don’t know what your business would benefit from.
It is beneficial to choose software that includes a range of tools. Think about the range of employees you have; it will always be smart to choose systems that are easy for everyone to use.
Choosing a complicated system will become compromising and waste your time in business meetings. Microsoft 365 is a great example of a system that also includes a range of tools you may need to run your business.
Switching systems can be tricky; always trial a system before you buy. It’s easier for your employees to grasp your system if they’re given some time to work with it.
If you are using software, but it’s not as productive as you would like, contact us today for help with this.
Keep Employees Informed
There is nothing fun about receiving an email saying you’ll have to sit in on a meeting for 3 hours, but you don’t understand the subject.
Talk to your employees, and let them know a specific agenda for the meeting. The more prepared you are, the less likely you’ll go off on tangents or try to talk about too much.
Keep it relevant. There is no point in having a meeting every week at the same time if you rarely have anything to discuss. This is how business meetings end up being irrelevant to your employees.
Prepare your employees. If you’re hosting a meeting on marketing, show the different sections you will discuss. Make sure everyone understands what will be discussed so they can prepare.
Goals in Remote Meetings
You may have concerns about your employee’s productivity when working remotely. It is your responsibility to ensure they are not leaving a business meeting without a clear goal.
Action your goals at the end of each business meeting, allocating jobs to people. Ensure that your employees leave the meeting with a clear cut clear-cut goal they should meet.
This can work by setting time aside before the meeting ends. You could also share a summary of your notes and expected actions with employees.
It could help to create a simple, clear clear-cut presentation that shows your goals of the meeting, then again at the end. The bulk of the information should stem from your goals.
Ensuring you have a working user-friendly system will help everyone productivity in meetings.
You should be able to share your screen and your notes with your team. Being able to send them your meeting’s information through a collaborative system is also helpful to keep everyone’s notes/presentations similar.
If you can assign one system for your whole workforce, this can help your employees understand what work is expected when they may host a meeting remotely.
Set Some Rules
For the best remote meetings, set some rules for you and your employees can keep people on track and engaged. This will keep people interested in the original content. Here are some remote meeting tips.
If you set timing rules in meetings, regular breaks, and a set time for questions at the end, your employees will be on form for the duration of the meeting.
Your employees will already disengage if they know your meetings can one overrun by an hour. This isn’t the example you want to set. Show your productive work ethic by following rules for the best business meeting.
Giving your employees breaks is important; if you know the meeting will be quite long, show your acknowledgment of this. It is good to have a short break every 25 minutes.
Try to keep your remote work meetings as professional as possible. This sometimes cannot be helped if you are working from home, but do your best to avoid distractions.
Try hosting the meeting in a minimal space, with minimal clutter around you. There are all kinds of distractions, but an important one to avoid is an overly complex background.
Let anyone you live with know about your meeting, including its start and finish time. Send a quick text saying you’ll be logging onto your meeting, so your team isn’t distracted.
To cut off any other distractions, you can share your screen on a presentation. Using a system such as Microsoft office will allow you to create a range of presentations for your team to view.
There are things you can do to enhance your employee’s productivity when working remotely. You don’t have to keep up with your business’s productivity alone. You can seek help from a professional to get some more remote working tools.
If you’re looking for more help on how to help your remote meetings or working remotely in general, click here for a comprehensive assessment showing you ways to improve your business.